This policy explains how the CompliMate tool handles your data. Transparency and security are core values.

When you interact with CompliMate, the following information may be collected: - Name and contact details (e.g., email address) provided for waitlist signup or inquiries. - Organization and professional role (optional) to understand user context. - Interactions with our website (e.g., page visits) to improve user experience. - Data submitted through forms (e.g., contact or waitlist forms). If using the CompliMate tool (post-launch): - Documents or case law uploaded for AI processing (e.g., contracts, regulations) to generate legal insights. Sensitive Data: Uploaded documents may include sensitive compliance data (e.g., tax or financial records), which is processed with your explicit consent when using the tool. AI Processing: CompliMate uses AI to analyze platform interactions and uploaded data, which may involve automated decision-making to provide compliance insights.

Your data is used to: - Manage the waitlist and provide updates about CompliMate. - Respond to inquiries submitted through the contact form. - Improve the functionality and user experience of the website and tool. - If using the tool: Provide AI-driven legal and compliance insights. - If using the tool: Improve the accuracy of legal search and summarization through AI model enhancements. Legal Basis: Data processing is based on your consent (e.g., waitlist signup), to fulfill potential future contracts (tool usage), and for the legitimate interest in developing and improving CompliMate.

Your data is *not* sold. Anonymized or aggregated data may be shared with: - Technical service providers (e.g., for hosting, analytics, email delivery like Resend, database like Supabase), who comply with Ghana's Data Protection Act through contractual agreements. - Legal or regulatory bodies when required by law. Anonymization: Anonymized data is processed to prevent re-identification, ensuring your privacy. Local Processing: Where feasible, data is processed and stored locally or within secure cloud environments adhering to Ghanaian data protection standards.

To keep your data safe, CompliMate employs: - Encryption for data transmissions (e.g., HTTPS) and data at rest where applicable. - Secure cloud infrastructure (e.g., Supabase, Vercel). - Access controls and authentication mechanisms for internal systems. Data Breaches: In case of a data breach affecting your personal information, you and the Data Protection Commission will be notified as required by law.

You have the right to: - Request access to your personal data held by CompliMate. - Correct or update your information. - Request deletion of your data (subject to legal obligations). - Withdraw consent where processing is based on consent. - Object to data processing based on legitimate interests. How to Exercise Rights: Email us at privacy@complighana.com with your request, and we'll respond within the legally required timeframe.

Waitlist/Contact Data: Retained as long as necessary to fulfill the purpose for which it was collected (e.g., until tool launch and onboarding, or until inquiry resolution) or as required by law. Tool Usage Data (Post-Launch): Retained according to the terms agreed upon during tool signup, typically for the duration of your subscription and a defined period afterward for potential recovery or legal needs. Backups: Data in backups is retained according to our backup schedule and securely deleted afterward.

CompliMate uses essential cookies for website functionality and analytics cookies (like Google Analytics) to understand website usage. You can manage cookie preferences through your browser settings.

This policy may be updated, and the "Last Updated" date will reflect changes. Significant changes may be communicated via email if you are on our waitlist or using the tool.

📧 Email: privacy@complighana.com If you have questions about this privacy policy or your data, please contact us via the email above. We aim to respond within a reasonable timeframe.